Job Description

Podean is a leading marketplace agency helping brands accelerate growth across Amazon, Walmart, Target, TikTok Shop, and other digital commerce platforms. We combine strategic expertise, data-driven insights, and creative innovation to deliver measurable business outcomes for our clients.

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide dedicated support to our Executive Leadership team. This role serves as the operational backbone of our executive team - managing calendars across time zones, coordinating key meetings, and driving clarity and momentum behind strategic priorities.

While Podean is a fully remote company, we are seeking candidates based in Southern California, New York City, or Virginia . This proximity allows for occasional in-person coordination related to executive meetings, client events, offsites, and company gatherings. Having someone local ensures smoother logistics and stronger connection with our US-based executive team.

Because our executives and clients span multiple regions, we're looking for someone who thrives in a fast-paced, global environment, understands the dynamics of a marketing or creative agency, and is comfortable supporting multiple senior leaders simultaneously. The ideal candidate will have strong judgment, attention to detail, and the ability to bring order and calm to a constantly moving landscape.

What You'll Do

• Provide day-to-day administrative support by managing complex global calendars, international travel, and cross-time-zone meeting coordination.
• Act as a strategic partner and gatekeeper, ensuring executive time is focused on the most critical priorities.
• Prepare agendas, presentations, briefing materials, and post-meeting follow-ups for internal and client-facing meetings.
• Coordinate across departments and international offices to support executive and company initiatives.
• Track key deliverables, ensuring timely follow-up and communication across regions.
• Manage expense reports, invoices, and other operational logistics.
• Plan and execute executive offsites, leadership summits, and company events - from scheduling to vendor coordination.
• Maintain discretion and confidentiality at all times.

What We're Looking For

• 3+ years of experience as an Executive Assistant supporting senior leaders in a marketing, creative, or agency environment.
• Proven experience supporting multiple executives simultaneously and balancing competing priorities.
• Strong global experience, with comfort managing across multiple time zones and cultural contexts.
• Excellent organizational and communication skills, with a polished and professional approach.
• High level of discretion and sound judgment when handling confidential or sensitive information.
• Demonstrated event planning or project coordination experience.
• Tech-savvy with proficiency in Google Workspace, Microsoft Office, and collaboration tools (e.g., Asana, Slack, Zoom).
• A proactive, solutions-oriented mindset with strong attention to detail and follow-through.

Why Join Podean? 

Podean is proud to be recognized as one of Digiday's Best Employers for Remote Employees . We combine the energy of a fast-growing global agency with the balance and trust of a remote-first culture.

You'll join a globally connected, award-winning team that values:

• Competitive compensation aligned to experience and market benchmarks
• Remote-first flexibility - work from anywhere, with trust and autonomy
• Global collaboration - working with experts across regions and time zones
• Career growth and development - opportunities to evolve as we scale
• Positive-energy culture - grounded in respect, inclusion, and accountability
• Meaningful impact  - helping some of the world's most progressive brands grow

Job Tags

Similar Jobs