Job Description
ROLE: GOOGLE VAULT SPECIALIST
LOCATION: NEW YORK, NY (REMOTE)
Job Description:
The Google Vault Specialist is responsible for administering, managing, and optimizing Google Vault to support an organization's data governance, compliance, eDiscovery, and legal hold requirements. This role ensures that email, Drive files, Chat, and other Google Workspace data are retained, searched, and exported in accordance with legal, regulatory, and organizational policies.
Key Responsibilities:
- Configure and manage Google Vault retention rules, holds, and deletion policies
- Administer legal holds for users, shared drives, and organizational units
- Conduct eDiscovery searches across Gmail, Google Drive, Chat, Groups, and other Workspace services
- Export data securely for legal, compliance, audit, or HR investigations
- Partner with Legal, Compliance, Security, and IT teams to support litigation, audits, and regulatory requests
- Ensure data handling practices align with privacy laws and regulatory frameworks (e.g., GDPR, HIPAA, FINRA, SOX, etc., as applicable)
- Document processes, policies, and chain-of-custody procedures
- Monitor and troubleshoot Vault-related issues and access permissions
- Stay current on Google Workspace and Vault feature updates and best practices
- Support audits by providing reports and evidence from Vault when required
Required Qualifications:
- Experience administering Google Workspace (formerly G Suite), with hands-on experience in Google Vault
- Strong understanding of data retention, eDiscovery, and legal hold concepts
- Familiarity with information governance, compliance, and records management
- Ability to handle sensitive data with discretion and confidentiality
- Strong analytical, documentation, and organizational skills
Preferred Qualifications
- Experience working with Legal or Compliance teams
- Knowledge of data privacy and regulatory requirements relevant to the organization's industry
- Google Workspace or security-related certifications
- Experience with other eDiscovery or compliance tools
Skills & Competencies:
- Attention to detail and accuracy
- Clear written and verbal communication
- Problem-solving and investigative mindset
- Ability to manage multiple requests and deadlines
- Strong collaboration and stakeholder management skills
Thanks & Regards,
YOGITA
Yogita@kanakits.com
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