Job Description

Job Title: Human Resources Generalist (Entry-Level)

Department: Human Resources

Reports To: Director of Human Resources

Employment Type: Full-Time, Non-Exempt

Position Summary

The Human Resources Coordinator supports daily HR and payroll-related operations and serves as a first point of contact for employees and candidates. This entry-level role provides hands-on experience in recruitment, onboarding, employee relations, compliance, and payroll support. The position plays a key role in ensuring accurate timekeeping, supporting payroll continuity, and delivering a positive employee experience while maintaining compliance with federal and Louisiana employment laws.

Essential Duties and Responsibilities

• Assist with recruiting activities, including posting job openings, screening resumes, scheduling interviews, and coordinating candidate communications

• Support onboarding and orientation processes, including new hire paperwork, I-9 verification, E-Verify (if applicable), and HRIS data entry

• Maintain accurate and confidential employee records in accordance with record-retention and data privacy requirements

• Serve as a point of contact for routine employee inquiries related to policies, benefits, time off, and payroll timing, escalating issues as appropriate

• Enter, review, and audit employee time records to ensure accuracy, completeness, and compliance with company policy and applicable wage and hour laws

• Support payroll processing activities, including serving as a backup to the primary payroll processor to ensure business continuity during absences

• Coordinate payroll-related data changes, including new hires, terminations, pay rate changes, and deductions, ensuring timely submission

• Assist with benefits administration support, including enrollments, changes, and employee communications

• Support compliance efforts related to FLSA, FMLA, ADA, Title VII, and applicable Louisiana employment regulations

• Assist with payroll reconciliation, reporting, and responding to basic payroll inquiries in coordination with payroll and finance teams

• Help coordinate employee engagement initiatives, training sessions, and internal communications

• Prepare HR and payroll reports, audits, and documentation as requested

• Perform other HR- and payroll-related duties as assigned

Qualifications

Required:

• Associate's or Bachelor's degree in Human Resources, Business Administration or a related field (or in progress)

• Strong attention to detail and accuracy, particularly with time and payroll data

• Ability to handle confidential and sensitive information with discretion

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Strong written and verbal communication skills

Preferred:

• Prior administrative, HR, or payroll support experience (including internships)

• Familiarity with timekeeping systems, HRIS platforms, and payroll cycles

• Basic knowledge of wage and hour laws (FLSA) and payroll fundamentals

• SHRM-CP, PHR, or FPC certification (or interest in pursuing certification)

Competencies

• High level of accuracy and accountability

• Confidentiality and professional judgment

• Customer service and employee-support mindset

• Time management and ability to meet payroll deadlines

• Ability to work independently and collaboratively across departments

Work Environment & Physical Requirements

• Office-based, M-F, 8-5

• Prolonged periods of sitting and working at a computer

• Occasional lifting of up to 15 pounds (files, office supplies)

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by federal or Louisiana law.

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