Job Description

Title:  Payroll & Accounting Specialist

Schedule: 40 hours per week, Monday - Friday, 4 Days Onsite, 1 Day Remote

Location:  Portland, OR 97233 (Rockwood)

Who We Are: 

Wallace mission statement: “We provide an open door to exceptional health services and connections that support individuals and their families in healthy living.”

Wallace is a not-for-profit Federally Qualified Health Center that is making a visible difference in improving the health outcomes of our community. As a rapidly growing patient-centered primary care home, we are committed to offering high quality programs based on the most promising and progressive best practices. We are deeply rooted in our dynamic, vibrant, multi-cultural--and underserved--community. We believe that health care extends beyond the exam room, and focus on serving the whole person with support and resources that engage them fully in creating good health.

Want to learn more? Check out our website: 

Why Work with Us? 

• The Wallace staff is our greatest asset in providing essential, high-quality health services to the greater Portland area. As the community we support grows, our team grows with it. We offer an exceptional workplace that values individual contributions, cultural diversity, and ongoing learning. 
• Employees have the opportunity to engage with overlooked and underserved individuals and families in our community.
• We collaborate with dedicated staff in an open, cooperative and respectful environment.
• We provide generous benefits for employees working 32 hours or more per week including 10 paid holidays per year, PTO beginning at 90 days, 100% employer paid medical benefits with buy up options, dental, vision, life and disability plans, medical and dependent care FSA plans, and 401(k) with employer match.

Who You Are: 

You're a detail-oriented problem solver who keeps payroll running smoothly and financial operations on point. From verifying timecards and processing bi-weekly payroll to managing invoices, deposits, and purchase orders, you bring accuracy, efficiency, and a collaborative spirit to everything you do. You’re the friendly face employees turn to with payroll questions, and you work seamlessly with both Finance and HR to keep things organized and on track.

ESSENTIAL DUTIES & RESPONSIBILITIES  

P ayroll Processing

• Serves as main point of contact for and administers electronic timekeeping system with a focus on identifying inaccuracies, missing approvals, and other discrepancies; communicates with staff as needed
• Performs all activities necessary to process the payroll cycle, including generating and reconciling tax data for 1095s, W-2s, 401(k)s and 941s, preparing transactions, verifying taxation on regular and supplemental pay, documenting procedures, and generating reports
• Calculates payable hours, bonuses, bilingual pay, tax withholdings, and deductions
• Ensures all mandatory and voluntary deductions are correct prior to processing; uses custom and prepared reports to reconcile biweekly payroll cycle
• Coordinates workload to ensure timely payroll, final checks, stipends, and reimbursements
• Reconciles PTO and other leave balances, troubleshooting issues as they arise
• Manages terminations in payroll and as needed, partners with Human Resources to ensure accurate and timely termination processes are completed. 

Accounting Support

• Receives and codes AP data, invoices, check requests, and other similar items as appropriate, confirming to standard procedures and requesting review as needed
• Creates and maintains monthly vendor allocation worksheets
• Picks up patient payments from secure clinic locations and prepares weekly deposit, properly coding donations, grants, and other deposit items.
• Completes weekly check run, entering pertinent bills and receiving approval prior to remitting payment
• Receives and reconciles vendor statements against purchasing paperwork, packing Collects and tracks all credit card transactions and reconciles monthly payment
• Supports Accounting Manager with various financial support tasks
• May provide backup for others on the Finance team as needed

QUALIFICATIONS & SKILLS

• CPP Certification is a plus
• Strong understanding of Microsoft Office Suite and accounting software experience required; 
• ADP experience a plus
• Sage experience a plus 
• High attention to detail
• Basic data entry experience
• Intermediate experience with Excel
• Excellent collaboration and communication skills
• Must possess strict integrity in the handling and maintenance of confidential information using sound judgement in communications containing confidential information

EDUCATION & EXPERIENCE

• Associate’s degree required, Bachelor’s Degree preferred
• Minimum 2 years in payroll preparation required
• FQHC or Non-Profit experience, or primary care accounting experience, preferred

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel, talk and listen and must regularly stand and walk.
• The employee may occasionally lift up to 25 lbs.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate, similar to that of a busy office.

How to Apply:

Please submit your resume and cover letter outlining why you’re an excellent fit for this position. Applications can be submitted through our career’s webpage  , or through the job boards to which this announcement is posted.

Note: Applications must include a cover letter to be considered.

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